Best Mental Health Software 2020

Discover the best mental health software systems on the market. Use the tools below to grow your practice, save time, and improve your client experience.

SimplePractice: Best Overall Practice Management System

SimplePractice, founded in 2012, is SoftwarePundit's best overall practice management system. It features one of the most user-friendly, modern interfaces on the market and has a complete set of features including flexible EHRs, telehealth, and robust mobile applications. Starting at $49 per month for a single clinician, SimplePractice is a reasonably priced high-quality option. Read our in-depth SimplePractice review.

Highlights

  • SimplePractice has a smooth client intake workflow that leverages its digital patient portal.
  • Provides Wiley Planners, pre-built templates for numerous professions and a tool to create EHR forms from scratch.
  • Flexible telehealth solution used by over 3,000 health and wellness professionals each day.

Price

  • The full-featured solution starts at $49/month for a single clinician.
  • Additional Clinicians: $29/month
  • Telehealth: $10/month per clinician
  • After January 1st, 2020 the cost for Wiley Treatment Plans will be $15/month per clinician
  • Credit card transactions: 2.95% + 30¢
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We strongly recommend SimplePractice for solo to mid-sized practices.

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TheraNest: Best Practice Management System with Per-Client Pricing

TheraNest is one of the most popular options in the market, and for good reason. It offers a complete set of features in a modern interface that you can access from any device. In comparison, most other solutions are either lacking key features or more painful to use on a day-to-day basis. A unique differentiator is that TheraNest is priced based upon your number of active clients, and not the size of your team using the system. It is also one of the few systems to offer integrated telehealth. Read our in-depth TheraNest review.

Highlights

  • Time-saving Wiley Practice Planner subscription includes both Wiley Treatment Planners and Wiley Progress Note Planners.
  • The client portal allows patients to fill out intake forms, adding billing information and schedule appointments.
  • Integrated telehealth solution to easily launch full-screen video calls directly from the calendar.

Price

  • TheraNest is priced based upon the number of active clients you have starting at $38/month for up to 30 active clients.
  • Wiley Practice Planners for $25/month per clinician
  • Client portal for $6/month per clinician
  • Telehealth for $10/month per clinician
  • Text reminders are $0.02 and voice reminders are $0.05
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We strongly recommend TheraNest if you prefer pricing based upon number of active clients.

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TherapyNotes: Practice Management System with Most Powerful Forms

TherapyNotes is a web-based system that works well for practices that benefit from its powerful notes and electronic health records. While these are not customizable, they are created specifically for the behavioral health market and come with auto-suggest functionality that will save your team time and improve data accuracy. Additionally, the billing features that TherapyNotes offers are uniquely strong. When evaluating the system, it's important to keep in mind that these billing features are an extra cost on top of the $59 per month for TherapyNotes' entry group plan. Read our in-depth TherapyNotes review.

Highlights

  • Powerful forms with time-saving auto-suggest functionality.
  • Robust billing package that offers real-time client insurance eligibility reports for over 900 payers.
  • Ability to enter clinician work schedules to ensure that appointments are only scheduled during available hours.

Price

  • Starts at $49/month for a single clinician and $59/month for groups
  • Additional Clinicians: $30/month
  • Real Time Eligibility Requests, electronic claims, and ERAs: $0.14 each
  • Mailed Paper Claims: $0.49 each
  • SMS (Text Message) Reminders: $0.14 each
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We recommend TherapyNotes for practices that value its form and billing technology.

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TherapyAppointment: Best Practice Management System for New Practices on a Budget

TherapyAppointment 2.0 is a good entry-level practice management system with a complete set of basic features including client intake, appointments & scheduling, EHR plans & forms, a client portal and billing & invoicing. TherapyAppointment is used by over 16,000 therapists. Starting at $10 per month, there is no better entry system for brand new practices on a budget. Read our in-depth TherapyAppointment review.

Highlights

  • Comes with a complete set of basic features including a strong client portal.
  • Prices start at $10 per month for up to 10 monthly appointments.
  • Recently released TA2.0 has an improved user-interface.

Price

  • 10 or less appointments: $10/month
  • Up to 39 appointments: $39/month
  • Unlimited appointments: $59/month
  • Group pricing is $59/month for the first provider, $39/month for each additional provider
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We recommend TherapyAppointment for new practices on a budget.

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Luminello: Best Practice Management System for Solo to Medium Sized Psychiatric Practices

Luminello is a practice management system built specifically for psychiatrists, psychiatric nurse practitioners, and therapists. The company has a core tenant to be user-friendly, and it shows. The company offers all the basic functionality you need to run your practice (including e-prescribing in all 50 states), and additional nice to have features including a public profile with built in pre-screen form. It is also reasonably priced at $59 per month. We highly recommend Luminello to psychiatrists that want an easy-to-use, effective practice management system. Read our in-depth Luminello review.

Highlights

  • Supports e-prescribing in all 50 states.
  • Powerful notes with many time-saving features.
  • Partnership with The Carlat Report to view relevant TCR articles and TCR medication fact sheets.

Price

  • Free for life: $0
  • E-Rx Lite: $59/month
  • E-Rx Premium: $99/month
  • Insurance billing: $30/month
  • Credit card processing: $12.95/month for PCI compliance, 2.99% + 15 cents/transaction
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We strongly recommend Luminello for solo to medium sized psychiatric practices.

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Doxy.me: Best Telemedicine Point Solution

Doxy.me provides a HIPAA and HITECH compliant platform that streamlines the delivery of telemedicine for over 40,000 providers. Doxy.me differentiates from the competition through a focus on reducing cost and complexity. They offer a fully functional free version of the software that is HIPAA compliant and can be used for unlimited sessions. We recommend it for therapists looking to expand into telemedicine who cannot do this through their current practice management systems. Read our in-depth Doxy.me review.

Highlights

  • Seamless experience for both the patient and the provider.
  • Abiilty to accept payments and exchange documents.
  • Offer completely free, fully functional unlimited plan.

Price

  • Free: $0
  • Professional: $35/month for individuals
  • Clinic: $50/month per provider up to 5 providers, bulk discounts thereafter
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We highly recommend Doxy.me for therapists looking to expand into telemedicine who cannot currently do so.{.alternate-font .align-center}

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IntakeQ: Best Patient Intake Point Solution

IntakeQ is excellent at what it does. IntakeQ's Forms Only Package is the best available option focused specifically on client intake. We highly recommend it if you want to solve that specific problem. If you are a smaller, cash-based practice, then we also recommend IntakeQ's Full Package as a practice management system. While it lacks some of the advanced features found in other solutions, it is a super-intuitive, lightweight platform that is adding meaningful new features each quarter. Read our in-depth IntakeQ review.

Highlights

  • Streamlined, robust workflow for paperless client intake.
  • The Full Package is an attractive, lightweight practice management system for smaller, cash-based practitioners.
  • Time-saving option for IntakeQ to build your own digital forms from scratch for $9 each.

Price

  • Forms Only Package: $49.90/month and $20 per additional practitioner.
  • Full Package: $59.90/month and $20 per additional practitioner.
  • Optional: IntakeQ can create your forms for $9 per form up to 10 pages, and $2 per page thereafter.
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We recommend the Forms Package for practices specifically focused on improving patient intake.

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CentralReach: Best Practice Management System for Established Behavioral Health Organizations

CentralReach is an outstanding, full solution for behavioral health. Its integrated practice management, clinical, BI, revenue cycle management and HR solutions make it a must-try for any established behavioral health organization that is looking for a comprehensive solution. Two features specific to behavioral health are Chartlytics and CR Institute. Chartlytics is a real-time behavior change tool that allows your therapists to measure behavior, record it visually, and make better decisions. CR Institute is a marketplace with a high volume of free and for-purchase courses to help your behavior analysts succeed with Precision Teaching. Read our in-depth CentralReach review.

Highlights

  • Built specifically for ABA, occupational therapy, speech therapy and PK-12 special education.
  • Excels in data collection, analysis, and visualization.
  • Offers Precision Teaching tools and educational content.

Price

  • Like, many enterprise SaaS companies, CentralReach charges an implementation fee, and an ongoing subscription fee.
  • Electronic claims: $0.20 each
  • Custom training: $1,500 per day for onsite, $150 per hour for virtual
  • Custom system configuration: $200 per hour
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We strongly recommend CentralReach for established behavioral health organizations looking for a comprehensive solution.

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Virtru: Best Email Encryption Tool for HIPAA Compliance

Virtru is a well-designed data protection solution that integrates seamlessly into G Suite and Microsoft Outlook to help organizations comply with HIPAA, GDPR and other standards. More than 8,000 companies, including WeWork and HBO, rely on Virtru for encryption of email, Google Drive, and other enterprise applications. Virtru works with companies in the healthcare, finance, government, manufacturing and education industries. Read our in-depth Virtru review.

Highlights

  • Integrates seamlessly into your existing workflows
  • Offers a signed Business Associates Agreement for HIPAA compliance
  • Robust data loss prevention policies to scan content for sensitive information

Price

  • Free for individuals
  • $50-100 per user per year depending on the products purchased
  • HIPAA Compliance Package for additional cost
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We strongly recommend Virtru for practices looking for a professional email encryption tool.

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Mental Health Resources

We provide innovative tools and resources to help provide you with actionable ideas that will help improve your mental health practice. Consult these resources to help take your practice to the next level.

Practice Management Systems for Mental Health Practitioners

Mental health practice management software is technology that supports the day-to-day operations of mental health practitioners. It is the most broad and foundational technology used inside of mental health practices.


Key Features of Practice Management Systems

  • Client Intake
  • Appointments & Scheduling
  • Online Client Portal
  • Plans & Notes
  • Billing & Invoicing
  • Telehealth
  • E-Prescribing
  • Reporting

For a full breakdown of mental health practice management software and the most popular systems available today, check out these resources: