What is Bill4Time?
Bill4Time is a legal time tracking and billing solution used by over 15,000 legal professionals. Bill4Time is best for small to medium sized law firms with an average of 4 firm members. Bill4Time specializes in time tracking, billing, and invoicing. Additionally, this solution offers basic practice management features such as contact management, document storage, and a calendar.
Table of Contents
- What is Bill4Time?
- Bill4Time Review Summary
- Bill4Time Pricing & Cost
- Bill4Time Features
- Bill4Time Alternatives & Competitors
- Is Bill4Time Right For You?
Bill4Time Review Summary
Bill4Time was founded by Jeremy Diviney in 2006. Today, this solution is used by over 15,000 legal professionals.
Bill4Time offers useful features to help maximize billable hours and increase revenue. These features include time tracking, billing, invoicing, and online payment processing. This solution also offers basic practice management features including contact management, document storage, and a calendar.
Although Bill4Time is used by law firms of all sizes, most Bill4Time customers are small to medium sized law firms with 4 firm members. Bill4Time pricing ranges from $29 to $89 per user per month.
Bill4Time is ideal for law firms that primarily need time tracking, billing, and invoicing tools. If you desire a solution that includes robust practice management features such as task management, contact management, and document management, we strongly recommend testing other solutions like Clio Manage and PracticePanther.
Bill4Time Pricing & Cost
Bill4Time pricing ranges from $29 to $89 per month. The company offers a 7% to 10% discount for annual contracts that are paid upfront. Here’s an overview of Bill4Time’s pricing plans:
- Time and billing plan: $29 per user per month
- Legal pro plan: $49 per user per month
- Legal enterprise plan: $89 per user per month
Below, we'll discuss the key features of Bill4Time, and how they can streamline your workflow and automate many of your day-to-day tasks. We include screenshots of the product to give you a sense of its design and layout.
Bill4Time’s dashboard offers a snapshot of your law firm’s operations with modules that highlight your top priorities, and financial metrics. The dashboard also includes modules where you can quickly access timers and manage time & expense entries. Here are some of the modules found in Bill4Time’s dashboard.
- Billable hours
- Billable utilization
- Effective billing rate
- My favorite reports
- My recent matters
- New clients and matters
- Recent time entries
- Today’s schedule
Time and Expense Tracking
Bill4Time allows you to easily capture time and increase revenue. You can use Bill4Time’s timers to record both billable and non-billable time. Timers are easily found throughout the Bill4Time platform, including the dashboard, top toolbar, and the Time & Expenses module.
With Bill4Time, you can run record time through the browser or any mobile device. You can record multiple time entries on one screen, and timers can be run simultaneously.
Bill4Time includes reporting tools to help you track and improve your firm’s productivity. Bill4Time includes daily and weekly time summaries as well as other reports to increase visibility into your staff’s operations.
Billing and Invoicing
Bill4Time includes features that accelerate the billing and invoicing process. Bill4Time supports both hourly and flat fee billing rates. You can create billable activity and expense types, and set custom rates for each item. This standardizes your law firm’s billing run, and lets your firm members quickly bill for services rendered.
With Bill4Time, you can create company-branded invoices. Invoices are configurable, and include essential information such as company details, payment terms, currency, and late fees.
Bill4Time includes batch invoicing that allows you to quickly generate and send multiple invoices simultaneously. Once sent, your clients will be able to access and pay for invoices through an online portal.
With Bill4Time, you can collect payments from your clients electronically. Bill4Time integrates with Lawpay, Paypal, and Stripe. These vendors accept all major credit cards, and charge standard payment processing rates.
Online Client Portal
Bill4Time’s online client portal is the primary tool your clients will use to interact with your law firm. With the online client portal, you clients can:
- Send payments
- View invoices
- View outstanding balances
- View payment history
Bill4Time’s mobile application allows you to remotely access your data and execute key tasks. With the mobile application, you can:
- Access client and project details
- Call clients
- Email clients
- Monitor your firm’s progress
- Track time and expenses
- View balances and invoices
Bill4Time does not offer robust built-in accounting. Most firms that use Bill4Time purchase a third-party accounting solution. Bill4Time offers integrations with both desktop and online versions of QuickBooks.
Bill4Time includes a variety of built-in reports to help analyze your firm’s performance. Here are some of the reports found in Bill4Time:
|Entry and user|
For any given matter, Bill4Time allows you to track and manage critical case information. Here are some of the items you can manage in Bill4Time:
- Billing rates
- Invoice presets
- Trust account
Bill4Time allows you to efficiently view, edit, and sort your law firm’s contacts. You can store essential information for each contact including:
- Accounting summary
- Billing information
- Contact information
- Current open matters
- Invoice presets
- LEDES export setting
- Trust account
Bill4Time includes a search tool to help you quickly find the contact you are looking for. Also, Bill4Time includes filters that sort your contacts by contact type, managers, or currency.
Bill4Time includes a calendar to help you efficiently schedule important events. The calendar works similarly to other calendaring software you are familiar with. You can create events for important tasks and deadlines, and add desired information such as time frame, notes, and assigned users. Admins can view the schedule of all team members in your firm.
Bill4Time allows you to convert scheduled events into time entries, allowing you to quickly bill for services rendered. Also, Bill4Time integrates with iCal, Google Calendar, or Microsoft Outlook. Events and associated information automatically sync between these solutions and Bill4Time’s calendar.
Bill4Time includes task management tools to help improve your law firm’s productivity. You can create task lists for projects, and share the list with your firm members. You can use Bill4Time to designate priority levels and track the progress of each task.
Bill4Time includes a workflows feature that creates standardized task lists for repetitive work. Standardized task lists are useful for complex projects that contain tasks that need to be completed in a specific sequence. You can prioritize and assign specific tasks to your team members in these workflows.
Bill4time allows you to securely store all firm level documents into a centralized repository. Bill4Time offers unlimited document uploads and storage.
You can organize documents into folders with Bill4Time. Additionally, you can search for specific folders and files using Bill4Time’s search feature.
Bill4Time offers integrations with Box and NetDocuments. Any files added to these solutions will automatically sync with Bill4Time’s database.
Bill4Time offers several integrations with third-party solutions. Here are some of Bill4Time’s integrations:
- Apple Calendar
- Google Calendar
- Microsoft Outlook
- Uptime Legal Systems
Bill4Time Alternatives & Competitors
Bill4Time competes with a variety of legal solutions that offer similar functionality. The best choice for you will depend on your budget and feature preferences.
Bill4Time's top competitors are:
Is Bill4Time Right For You?
Bill4Time is a popular time tracking and billing solution used by over 15,000 legal professionals. This solution includes features that help law firms maximize billable hours and increase revenue. These features include time tracking, billing, invoicing, and online payment processing. Bill4Time also includes basic legal practice management features such as contact management, document storage, and a calendar.
If you are a small to medium sized law firm that desires a solution that specializes in time tracking, billing, and invoicing, then we recommend Bill4Time for your law firm. If you require a solution that includes robust legal practice management features, we strongly suggest testing Clio Manage and PracticePanther.
If you're interested, you can try Bill4Time today.